All prices in USD, fixed once scoped. We publish them because a practice manager should be able to put a number in an email to a partner before anyone books a call.
Start: Automation Reliability Review
Up to 8 systems and 15 workflows; typical range $900–$1,900. Inventory, risk register, manual-work map, priced options, walkthrough. 5–8 working days. Fee credited against an option accepted within 30 days.
Process X-ray and ROI calculator run in your browser; a 30-minute scoping call confirms fit. No report, no obligation.
A broken workflow that cannot wait for a review is diagnosed and quoted per item, with your written approval before work starts.
Fixed-scope builds
| Offer | Price band (USD) | What it covers |
|---|---|---|
| AI Workflow Sprint | $1,500–$4,000 | One workflow end to end, up to 5 systems, one AI step where useful. 2–3 weeks. |
| Client Intake Automation | $2,500–$6,000 | Forms with conditional logic, qualification, routing to CRM/case/PMS, confirmations, document requests, review queue. 3–4 weeks. |
| AI Document Processing System | $3,000–$8,000 | Extraction for 1–3 document types, validation rules, human review queue, filing, generated outputs. 3–5 weeks. |
| Automation Migration | from $1,500 | Zapier/Make inventory, rebuild in n8n or code, parallel run, cut-over. Priced per workflow after the inventory. |
| Connected Business Website | $4,000–$12,000 | WordPress build or rebuild with intake and booking wired to automations, schema and AI-search structure. 4–8 weeks. |
| AI Voice Agent | $2,500–$6,000 + platform costs | Inbound answering, qualification, booking and hand-off rules. 3–5 weeks. Per-minute platform costs are paid by you, shown before we start. |
Every build includes retries, run logs, failure alerts, idempotent steps, documentation, a staff walkthrough and a 30-day fix window. Prices are fixed once scoped; the scope is what changes the price, not the calendar.
Larger projects — scoped after the review
| Project | Typical range (USD) | Shape |
|---|---|---|
| AI Agent Implementation | $5,000–$15,000 | One agent with written scope, tools, budget ceiling, checkpoints, evaluation set and audit log; phased over 4–8 weeks with milestone payments. |
| CRM & Systems Integration | $3,000–$10,000 | 2–6 systems synced through APIs, webhooks or n8n, with field mapping, reconciliation and monitoring; fixed after a mapping session. |
| AI-built App Hardening | quoted | Auth, billing, security, hosting and monitoring for an app built with AI or no-code tools, after a code review. |
Keep it running — retainers
Up to 10 workflows · $900 for up to 25
- Monitoring and alerting on every covered workflow
- Fixes for breakages and API changes
- Credential rotation reminders
- Up to 4 hours of small changes
- Monthly health report
- Acknowledgement within one working day; critical breakages prioritised the same day in overlap hours
By build hours and agent count
- Everything in Automation Care
- 8–16 build hours a month
- Monthly operating brief: what ran, what failed, what to automate next
- AI model cost review and agent evaluation re-runs
- Quarterly roadmap session
- Scheduled monthly call
For critical syncs and live agents
- Integration Monitoring: sync health checks, reconciliation reports, drift alerts — $250–$500/month
- AI Agent Maintenance: monthly eval run, prompt and model updates, cost-ceiling review — $400–$1,200/month per agent
- Excluded from all plans: new workflows, new integrations, agent redesign, third-party licences and platform fees
Questions about pricing
Why “from” prices and bands rather than exact figures?
The price depends on how many systems a workflow touches and how many document types or channels are involved. The band tells you the range before the call; the exact figure is fixed in writing before work starts and does not change unless you change the scope.
What makes a price higher?
More systems, systems without an API, more document types or languages, multiple sites or entities, custom code estates, and compliance requirements that need extra logging or review steps.
Is the review fee credited?
Yes — against any implementation option accepted within 30 days of the walkthrough.
How do retainers work?
Monthly in advance, cancel any month. Care covers monitoring and fixes with a small change allowance; Managed AI Operations adds build hours, a monthly operating brief and a roadmap session. Unused hours do not roll over; larger changes are estimated and approved in writing.
Do you charge hourly?
Not for scoped work. Change requests inside a retainer are estimated in hours and approved before they start, at the plan’s rate.
How do you invoice international clients?
In USD, by bank transfer or card, with a proper invoice for your accounts. Fixed-scope builds are typically half on start and half on go-live.